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Adding tournaments

Revision as of 14:38, 24 February 2020 by Olesya (talk | contribs)

How to create a tournament

To create a tournament you will need to go to the 'Tournaments' list

  1. Click on the Create tournament button.
  2. Input all of the information needed and save the tournament.

Below you will find table with the summary of the data you will need to specify. We have also put together detailed descriptions of important fields and settings you need to know to make your tournaments to work at their best for you in the following sections below.

Element of form Description
Picture This is to make your tournament eye-catching, especially when it is on your union website, it will help schools to quickly realise what the tournament is.
Name We recommend that the name of the tournament contains these key elements - Union name, Sport type, gender, year of tournament / academic year ie. 2019/2020
Sport The sport helps with the set up of the event, i.e - 'football' / 'Cross country tournament'
Start time This is the date and time of when the tournament will begin, please be aware when adding the start time that this is the earliest time you will be able to add an event.
End time This is the date and time of when the tournament will end, please be aware when adding the finish time that this is the latest time you will be able to end the last event of the tournament.
Ages You can add multiple ages or just one. When adding multiple ages this will be different events for each age group, for example if you have U10 and U11 you will be able to add events for both age groups, however if you only want one event for multiple age groups simply select the eldest as for an U11 team school will still have the option to add U10 students.
Show ages on website This is a check box so schools can see the ages
Gender Select one gender or both
Mixed teams available? Yes / No
Postcode Where the event is taking place
Type of Tournament Team / Individual - please ensure you select the right one as this will affect the set up of the tournament website.
Sub-type of tournament This will affect the way in which the scores are shown on the tournament website.
Show twitter feed on public site (individual tournament) Yes / No - please note a Twitter account will need to be integrated with your Union Squad in Touch account.
Scoring input here the scoring method based on number of goals / times
Price type Paid price type available for school union with payment enabled options - please let us know if this is something you would like to implement.
Payment type Only for paid price type
Cost Only for paid price type
Payment Accounts Only for paid price type
Entries open This is the date you would like the tournament to go live on your Union website as open for booking
Deadline for entries Booking on the Union website is closed
Or when spaces are full Only check this if you do not want a waiting list
Organisers Names of organisers
Organisers email Who you would like responses to notifications to be sent to
Tournament stream If these is a live stream link let us know here
Add Custom section The custom section will appear on the Union website, when the school clicks morning information, you can add as many custom sections as you need. Each one has the ability to have downloadable documents added as well as images if needed. The date and time at the top of the box is indicative of the order the sections will appear in.
Add Governing Body Details about the governing body for the tournament

Once you have filled out the form you have then created the shell of your tournament, you can then move on the the internal aspects that will help with the running of your tournaments as detailed in the below sections.

Specific settings

Tournament picture

3:1, we suggest you use the pictures with dimensions 1200px : 400px or 1500px : 500px.

Teams settings

Date/Time and venue settings

Tournament types and subtypes

Scoring settings

Twitter feed

Organisers details

Payment settings

Booking settings

Live stream settings

Results import settings


Once you have created your tournament if you would like schools to book on then we fully recommend turning on 'Auto-enrollment'. You can find this by going to 'Tournaments' > choose your tournament and click 'Edit' > 'View' then go to the 'Auto-Enrollment- tab.

From here you can choose a number of things;

  • Auto-enrollment on - this will enable schools to be automatically added when they book on
  • School in read-only - This means that no school will be able to add / remove / amend their teams / students, we recommend leaving this off until no changes can be made by schools any longer due to event restrictions
  • Number of teams a school can bring - This enables you to limit each school to only bringing so many teams to the event
  • Number of teams available - You can limit the number of teams that can take part in the tournament, you can select this for each age group and gender if needed. Once the limit has been reached schools will then be placed on a waiting list.

Sending invites

There are two ways in which schools can book on, this is via your Squad in Touch public site of through an invitation which you can send. You can manage tournaments through the use of one or both methods. If you would like to send invites to all / specific schools then you can do so by going to 'Tournaments' > choose your tournament and click 'Edit' > 'View' and then you will be taken to 'Participants' from here select 'Send invites' and then choose your schools, or select all.

Once sent, schools will receive a notification (as long as their school settings enable them to) and they can then accept / reject your invite.

Public site settings

'Tournaments' > Choose your tournament > 'Edit' > 'View' > 'Public site settings'

Setting Name Description
Publish tournament on school union's website Yes - it will appear on the public website / No - it won't be on your public website
Highlight tournament The tournament tile will appear at the top of the tournament, we recommend you only have 3 - 5 tournament highlighted at any one time.
Tournament's public website access Disabled - The tournament won't have its own website / Enabled - The tournament will have its own website / Protected - The tournament website will be accessible via a password.
Allowed for following on the mobile app Parents, students and staff members can follow the progression of the tournament on their app
Tournament's public website domain name If you would like the tournament to have it's own website you will need to create a domain name;
Tournament's public website external link
Photos available on tournament's website Any photos added to the tournament can be put on the tournament website
Text of disclaimer on tournament's website Free type box for you to input your own text if needed.
Csv result availability Ability to download the results in a Excel document
Public Bigscreen Site Access Disabled - The tournament won't have its own big screen / Enabled - The tournament will have its own big screen / Protected - The tournament big screen will be accessible via a

Where can users find my tournament?

If they have booked on they will be able to find the tournament in their events calendar, or by going to 'Events' > 'tournaments' and it will be within that list.
Alternatively, they will be able to find information regarding the tournament from your Union public website or via their invites.